How to request an outreach visit

Our Clinical Outreach Librarian or Library Manager will be happy to attend clinical or management meetings to support your decision-making and evidence-based practice. Please submit the form below and we will be in touch shortly.

First name


Last name


Email address


Work phone number


Job role




Meeting name

Meeting date and time

Topic for discussion


Any further relevant information

How is this request recorded?

A record of this outreach request is recorded by the library staff as an e-document in the shared drive for (but not limited to): service developments, training and statistical purposes. Data regarding the number and frequency of outreach requests is submitted annually to Health Education England. Non-identifiable data pertaining to this request may be used in the library’s annual report and for other service-related activities including marketing, promotion and service improvement.

How do we use your data?

How will you use my contact details?
We will use your contact details to discuss the outreach visit with you. We will also use your information to contact you about (but not limited to): library services and events, to gather feedback about the literature search service and how it has informed patient care, research and service development.
(If you do not agree, we may not be able to organise the outreach visit for you. Please email us to discuss your concerns).

How can I see the data you hold on me?
You may request a copy of the outreach request data that we have recorded by emailing We will respond within 7 working days.

How long will you keep my data?
We will keep your data for the length of your library membership which will end when you leave the Trust. We will keep data about library service usage for as long as is necessary to submit statistics to Health Education England, to compile our annual report and to monitor and improve our service.

The Library service has a legal basis for processing your data, as we cannot provide the service without the processing mentioned.

Can I ask for my data to be deleted?
Yes, you have the right to ask to be forgotten.

Your outreach visit request
If you would like us to remove identifiable data from our record of outreach visit requests, please email and we will delete your personal information within 7 working days of the completion of the acquisition and book issue process.

Sharing your data
Your data will be held in accordance with the Data Protection Act 1998 and the General Data Protection Legislation 2018 on the shared NHS library management system to which this library contributes and KnowledgeShare. Your information may be accessible to library staff at other NHS and partner organisations within the shared library management consortium to enable loans of other libraries' materials. Your data will not be shared with any other third party.

Where are we based?

Royal Papworth Hospital NHS Foundation Trust
Papworth Road
Cambridge Biomedical Campus

Telephone:  01223 638000

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