Join the library

Terms and conditions

By joining the library service you are agreeing to:

• Abide by the rules and regulations of use.
• Ensure borrowed items are returned on time and before your placements/employment ends.
• Adhere to password security and will not knowingly infringe copyright.
• Permit the information given on this form to be held on the library management system and be used only for the purpose associated with the provision of library services.

How we use your data

How can I see the data you hold on me?

If you wish to view the data that we hold on you on our Library Management System, please contact papworth.library@nhs.net and we will reply to your request within 7 working days.

How long will you keep my data?

We will keep your data for the duration of your library membership, which will end when you leave the Trust. We will keep non-identifiable data about library service usage for as long as is necessary to submit statistics to Health Education England and to compile our annual report. The Library service has a legal basis for processing your data, as we cannot provide the service without the processing mentioned.

Can I ask for my data to be deleted?

Yes, you have the right to ask to be forgotten. You can email papworth.library@nhs.net at any time and ask to be deleted from our system. If you do not have any items on loan, we will delete your account within seven working days of receiving your request.

If you request for your account to be deleted and you have items on loan, we will keep your data until the items have been returned. After the items have been returned, we will delete your account within seven working days.

Sharing your data

Your data will be held in accordance with the Data Protection Act 1998 and the General Data Protection Legislation 2018 on the shared NHS library management system, to which this library contributes, and KnowledgeShare. Your information will be accessible to library staff at other NHS and partner organisations within the shared library management consortium to enable loans of other libraries' materials. Your data will not be shared with any other third party.

The Library's use of data guidelines are available to read here.

Please read our Privacy notice.

How will you use my contact details?

We will use your email address to book you onto the course requested and to issue you with a certificate after the session. 

How can I see the data you hold on me?

You may log in to www.knowledgeshare.nhs.uk (using your NHS OpenAthens account) at any time to see the data we hold about you.

How long will we keep your data?

We will keep your data for the length of your library membership which will end when you leave the Trust. We will unassign you from our library service on Knowledgeshare. However, your data will remain on the Knowledgeshare system (for two years) so that you can be reassigned to another library service if you move trusts. We will keep non-identifiable data about library service usage for as long as is necessary to submit statistics to Health Education England and to compile our annual report.

The Library service has a legal basis for processing your data, as we cannot provide the service without the processing mentioned.

Can I ask for my data to be deleted?

Yes, you have the right to ask to be forgotten. You can email papworth.library@nhs.net at any time and ask to be deleted from our system. If you do not have any items on loan, we will delete your account within 7 working days of receiving your request.

If you wish for your Knowledgeshare account to be permanently deleted (rather than unassigned on the system), you can email papworth.library@nhs.net and we will delete your account within 7 working days.

Sharing your data

I agree to my data being held in accordance with the Data Protection Act 1998 and the General Data Protection Legislation 2018 on the shared NHS library management system to which this library contributes and KnowledgeShare. I understand that my information may be accessible to library staff at other NHS and partner organisations within the shared library management consortium to enable loans of other libraries' materials. I understand that my data will not be shared with any other third party.

Following submission of this form, your library services account will be created within two working days.  You will also receive an automatic email within two working days with your log-in details for your online library account. Please email the Library team if you have any further queries.